• Part-time, temporary role until March 2027 (45.6 hours per fortnight)
• Must be available every second Monday to process payroll and every Friday to process purchasing
• $35.90 per hour + Superannuation

About the role

We are seeking a detail oriented, organised and proactive individual to join our team. You will report to the Innovation and Administration Coordinator and assist in a range of duties including but not limited to:

• Payroll Preparation: Prepare payroll and audit any payroll issues in coordination with GEL Coordinators and Team Leaders.
• Invoice Processing: Raise purchase orders and process invoices for GEL teams using procurement and finance systems within given time frames to ensure prompt payment of accounts.
• Quality Control: Support GEL Team Leaders and Coordinators with payroll processes, ensuring accuracy and diligence.
• Quotation and Tender Processes: Complete quotation and tender processes for GEL, ensuring adequate supplier availability in line with council policy.
• Vendor Management: Manage and administer vendors, including setup, contracts, and insurances.

Roster requirements

Due to fixed payroll and purchasing deadlines, this role requires availability every second Monday (pay week) and every Friday (purchasing). The position totals 45.6 hours per fortnight, which can be worked across three standard days per week or spread over four shorter days, to suit your preferred schedule.

About You

• A Passionate Professional: Enthusiastic, community‑focused and committed to delivering exceptional experiences.
• An Innovative Thinker: Brings creativity, fresh ideas and solutions to continuously improve processes.
• A Team Player: Thrives in a collaborative environment and contributes positively to team culture.
• Detail Oriented: Has a strong eye for detail, ensuring accuracy across payroll entries, invoice processing and procurement activities.

Qualifications and experience

• Experience in payroll, purchasing and/or procurement functions.
• Experience interpreting Awards, Enterprise Agreements, Acts and Regulations.
• Experience educating and training others on systems, policies and processes.
• Demonstrated experience implementing process improvements and creating efficiencies using tools such as Power BI, Microsoft Automate and advanced Excel.
• Excellent communication skills.
• High level of organisation and time management skills, particularly when working to strict deadlines.
• Demonstrated commitment to organisational values and professional behaviours.

Not meeting all the requirements for this role? We value diverse experiences for positive community outcomes. If you're excited about the position but don't perfectly align with the criteria, we still encourage you to apply. 

Why Join Glen Eira Leisure?

• Culture of Excellence: At Glen Eira Leisure, we pride ourselves on our inclusive, supportive, and collaborative environment. Our team members are our greatest asset, and we are dedicated to fostering a culture where everyone feels valued and empowered to excel.
• Industry Leader: We are recognised as a leader in the leisure industry, known for our innovative programs, safety and exceptional customer service. Joining our team means becoming part of an organisation that sets the standard for excellence.
• Exciting Growth Opportunities: As we expand our facilities and services, there has never been a more exciting time to join us. Be part of a forward-thinking organisation that is committed to continuous improvement and professional development.

Position Description 

 Purchasing and Payroll Officer - Position Description.pdf

Apply NOW!

All applications must be submitted online by clicking the ‘Apply’ button. As part of your application, you will need to: 

• Attach your resume 
• Attach a cover letter (no more than one page) 

Closing date: 4 March at 11.55pm

For further information or a confidential discussion please contact our Innovation and Administration Coordinators:

• Monday, Tuesday & Thursday: Eleanor Maguire on 03 9575 7121 or email EMaguire@geleisure.com.au
• Wednesday & Friday: Patty Federic-Brown on 03 9575 7109 or email PFrederic-Brown@geleisure.com.au

Pre-employment checks 

Progressed candidates must undergo pre-employment screening as a standard procedure which will include: 

• Employee Working with Children Check 
• New National Police Record Check 
• Evidence of right to work in Australia. 

Pre-employment checks are not used by Glen Eira City Council to prevent any applicant from applying for this position. Each application will be considered on its merits.